Food Buying Administrator

Full Time

Food Buying Administrator

We have recently expanded our Hospitality Department, introducing brands such as Dunnes Café, Café Sol, Fishmonger, Neon and Baxter & Greene to the group. We are currently in the process of delivering an extensive rollout plan and with that are looking to recruit an experienced Administrator to join the team. This is an exciting opportunity for an enthusiastic, motivated and ambitious individual to join a new dynamic team in a competitive and fast paced retail environment.

The desired candidate must be organised, meticulous and have the ability to work independently and to tight deadlines with excellent attention to detail. The successful candidate will work closely with Senior Management in the division as well as a number of different in-house departments to ensure the smooth and effective delivery of all administrative duties for the Hospitality Department.

Previous experience in Administration with a high level of proficiency in Excel is essential, while experience in retail or Hospitality is preferable.

Key Responsibilities (Not Exhaustive):

  • Strong interpersonal skills and the ability to work with cross functional teams.
  • Ability to multi-task and work in a fast paced environment.
  • To assist and deliver on all administrative requirements for the department and support the Management team in Head Office.
  • Updating and maintaining accurate master product data entry, including pricing and barcodes, new product listing.
  • To accurately manage and control all files and systems relating to the Hospitality Department.
  • Ad-hoc tasks / reports when required.
  • Managing all Hospitality equipment / furniture moves – liaising with stores and transport companies to arrange for uplifts / deliveries, ensuring equipment and site audit reports are updated accurately and coordinating equipment disposal if required.
  • Raising purchase orders on a monthly and ad hoc basis for new equipment, repairs and maintenance of existing equipment.
  • Tracking store Trade Orders and Purchase Orders.
  • Act as a point of contact for stores and assist with any queries / requests relating to the Hospitality Department and the resolution of same.
  • To ensure all stores are fully briefed on all promotional activity, products and supplier range and availability.
  • Liaise with the Hospitality team in Head Office, as well as print / design companies on all aspects of pricing and advertising.
  • Collating weekly newsletter for cafés – gathering information from all relevant management on the team, drafting proposed document and then issuing to stores.
  • Daily communication with suppliers on a range of issues from managing orders, investigation of shortages, following up on customer complaints, tastings etc.
  • Liaise with all Hospitality suppliers and maintain / manage their accounts and account set up procedures, in line with Company guidelines.
  • Preparing daily and weekly sales reports across all brands in the department, as well as monthly stocktake analysis and ad hoc reports if / when requested.


  • Minimum 1 years’ experience in an administration role.
  • Excellent communication and negotiation skills with the ability to work well with colleagues in the Department as well as stores and suppliers.
  • Proficient with MS Office, with particular focus on Excel and excellent numerical ability.
  • Organised, with excellent attention to detail and thorough delivery.
  • Ability to think creatively and generate solutions in a timely manner.
  • Strong interpersonal skills and the ability to work with cross functional teams.
  • Ability to multi-task and work in a fast paced environment.

Interested? Then apply now and see what difference you could make!

Dunnes Stores is an Equal Opportunities Employer.


This opportunity is closed to applications.